If the couple has requested that you RSVP by email, simply answer with the same language that you would use for a blank RSVP card. Even if you have a different email address on file, don't forget to use (and double-check) the proper email address supplied on the invitation.
Alternatively, you can reply to the wedding announcement with your response. If you would like to include your mailing address, they will be able to reach you if needed. Otherwise, your response is considered confirmation of your acceptance and does not require a physical card to be sent in the mail.
Email is the most convenient way to communicate these days, but it's important to remember those who are unable to use this method. If you have questions about how to respond to an invitation via email, please contact the bride or groom directly through their website contact page.
If the RSVP card is blank, a couple of brief phrases should be included to confirm your name(s), attendance (or non-appearance), and any other information needed in the RSVP instructions. When composing your response, consider the tone of the invitation (formal or informal) as well as your connection with the couple. An e-mail response is recommended for formal invitations.
If you confirmed your attendance via e-mail, it should include the date and time of the event as well as the address where the party is being held. If you cannot attend, please simply say so. It is very important that you send your response by return email, otherwise they may assume that you are fine with attending events without you!
Confirming your absence can also be done by phone. If you call to say that you cannot make it to an event that is not related to work, it is acceptable to cancel at any time prior to midnight on the day of the event. If you fail to cancel within this time frame, then you will be considered to have accepted the invitation.
Events that are work-related may have different procedures depending on the employer's policy. Often times employees are required to sign a confidentiality agreement before they are allowed to disclose any information about their employers. In such cases, only those people who need to know will be invited. Those who don't need to know shouldn't be given the opportunity to attend events where this kind of disclosure is required.
Our approach to formally responding to an RSVP should be of use. All you have to do now is keep reading. Let us begin from the beginning. If the bride and groom followed official protocol, you can expect something along the lines of the following inside the invitation that has fallen through your letterbox: "We would love to join you and your spouse-to-be at... for an evening of dancing in celebration of their joyous union." Alternatively, if they sent out a generic response card, then you can assume that they are not interested in attending your event.
Now, either way, you will need to decide how to move forward. If you received no confirmation back from them, it's up to you whether or not you want to contact them again. Some couples prefer to let things go for several years before remembering to send out another invite. However, if you still want to include them on your wedding day, there are many ways to go about it. You could send them an email asking if they changed their mind or not. If they say yes, that's great news! If they don't reply, then they probably didn't want to come after all.
Another option is to include them in your wedding party. This allows you to celebrate their marriage while giving them a chance to experience some of the festivities first hand. They can opt out at any time prior to the wedding, but we recommend that you give them time to think about it first.